AP automation, or accounts payable automation, is the use of software to streamline and digitize the entire accounts payable process. Instead of manually receiving, entering, routing, approving, and paying invoices, AP automation software handles these tasks digitally, in the cloud. It typically includes features like automated invoice capture, purchase order matching, approval workflows, ERP sync, and more.

By reducing manual data entry, eliminating paper-based processes, and providing real-time visibility into invoices and payments, AP automation helps finance teams save time, improve accuracy, strengthen compliance, and scale operations without adding headcount.

AP automation fixes the invoice approval process by replacing manual email chains and spreadsheets with automated, rule-based workflows. Invoices are automatically routed to the right approvers based on amount, vendor, department, or PO status, reducing delays and bottlenecks.

With DOKKA, approvals happen inside a centralized system where approvers see the invoice, supporting documents, and full context in one place—resulting in faster cycle times and fewer approval errors.

Yes. AP automation centralizes all invoice-related communication directly on the invoice record. Instead of searching through emails or chat tools, teams can view comments, questions, and responses alongside the invoice and approval history.

DOKKA eliminates scattered communication by keeping discussions, documents, and decisions in one system, improving clarity and reducing rework.

AP automation improves document management by creating a single source of truth for invoices, POs, approvals, and supporting files. Documents are automatically stored, indexed, and linked to the correct transaction and ERP record.

DOKKA provides searchable, audit-ready document management without relying on shared drives or manual filing.

Yes, DOKKA’s AP automation software typically pays itself off within the first month! 

AP automation enables cost savings by automating data entry, approval workflows and payment processing. This leads to fewer errors so it also increases efficiency and productivity, accuracy and compliance. 

Yes. AP automation software detects duplicate invoices by analyzing invoice numbers, vendors, amounts, dates, and historical patterns before payment occurs.

DOKKA flags potential duplicates early in the process, helping finance teams avoid costly overpayments and manual reconciliations.

AP automation helps deter invoice fraud by enforcing approval controls, validating invoice data, and maintaining a full audit trail. Automated checks reduce the risk of unauthorized vendors, altered invoices, or bypassed approvals.

DOKKA adds contextual intelligence and approval transparency, making suspicious activity easier to detect without slowing legitimate invoices.

AP automation software intakes invoices through multiple channels, including email, file uploads, ERP sync, and vendor submissions. AI-powered data capture extracts and validates invoice details automatically.

DOKKA supports flexible invoice intake while continuously improving accuracy through machine learning—without outsourcing or rigid templates.

AP automation supports configurable approval workflows, including sequential, parallel, and conditional approvals. Workflows adapt to invoice complexity instead of forcing manual exceptions.

DOKKA allows finance teams to design approval logic that matches real business rules, while keeping the approver experience simple and intuitive.

In most cases, vendors do not need full access to AP automation software. However, modern AP systems allow limited vendor interaction when necessary—such as invoice submission or clarification.

DOKKA supports vendor interaction without exposing internal systems, reducing friction while maintaining control and security.

Yes. AP automation software integrates with accounting and ERP systems to sync vendors, invoices, approvals, and postings.

DOKKA integrates with leading mid-market ERPs such as NetSuite, SAP Business One, Acumatica, and Priority, ensuring data stays aligned without duplicate entry.

The best AP automation software is one that reduces manual work end-to-end, integrates cleanly with your ERP, supports approvals and communication in one system, and delivers fast ROI.

DOKKA is designed for mid-market finance teams that want enterprise-grade automation without enterprise-level complexity or pricing.

DOKKA differentiates by combining AP automation with financial close capabilities, reducing errors upstream and simplifying workflows for lean finance teams. Explore our comparisons here:

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Between 2-14 days. 

The technical implementation process itself can be accomplished in as little as half an hour, with a relatively brief period of time required for full onboarding, varying between a few days to 2 weeks, depending on your team’s availability.

With DOKKA, the number of documents is never an issue.

Our cloud-based architecture is designed to accommodate and support businesses of all sizes and usage requirements, ensuring a seamless experience for all. Our platform can handle high volume processing with ease, as evidenced by our customers who successfully process tens of thousands of invoices each month with no problems.

Years of refinement have made DOKKA’s algorithm a master at extracting information from documents with accuracy, regardless of language or format.

With millions of processed documents already under its belt, the advanced AI requires no additional training or custom invoice templates. But for extra customization, the platform also offers a user-friendly drag-and-drop interface to map fields to your exact specifications. Enjoy reliable, precise document extraction with DOKKA.

Yes.

We’re two-way synced with all major accounting ERPs, and we’re also pulling the Paid and Not Paid invoice status. These statuses get neatly attached to the invoice as a tag, and are easily viewable from within the system.

Yes, DOKKA has a 2-way and 3-way matching capability. It can help you quickly reconcile between invoices, purchase orders and goods receipts. 

Our 2-way and 3-way matching streamlines the invoice processing and payment process by comparing and contrasting vendor invoices with purchase orders and receipts, reducing the risk of errors and discrepancies. It improves efficiency and accuracy in your accounts payable system, saving you time and resources.

You’ll be up and running with all of DOKKA’s features and functionalities in just one hour.

With a user-friendly interface, modeled after a physical desk, anyone can navigate and utilize the system with ease, regardless of skill level. Recognized as one of the most intuitive AP systems on the market, DOKKA makes it simple to maximize your AP department’s efficiency.

No, there is no need to setup anything in DOKKA once your integration is finished.

Since DOKKA is two-way synced with your ERP, the information entered in the ERP gets automatically reflected in DOKKA.