AUTOMATE APPROVALS WITH DOKKA

Invoice Approval
 Software

Put your approvals on autopilot with DOKKA’s multi-level approval workflows, automated email reminders and vendor-based approval groups. 

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Invoice Approval Software Trusted by
3,500 Accounting Teams

Craig Brass

Systems Architect at Voneus

“We loved your unique feature of connecting the transactional fields with the machine learning element. It was easy to drag and drop data, and the system learned from it. For instance, DOKKA learned who should approve transactions from a specific supplier, and it just required a quick review before sending it for approval. This feature has saved us a significant amount of time.”

Patrick van Zijl

CFO at Weinprop Residential

“It’s so easy to see the status of the invoice, and who should be approving it, and the workflow works great. The audit trail is good for having the insight into who imported the invoice, who approved it, and what has changed. All that makes it easy to follow and check if there are any issues.”

Deborah Stevens

AP Clerk at Voneus

“Approving things is much easier now. I don’t have to constantly remind my colleagues to approve invoices or other documents. It has also saved us a lot of time that we used to spend writing emails or doing other manual tasks. Overall, it has made our work more efficient and streamlined.”

DOKKA's Invoice Approval Features

Automated Approval Routing

Multi-Level
Approval Workflows

DOKKA lets you create custom approval groups based on amounts, vendors or other parameters and create elaborate multi-level approval workflows. This ensures that invoices are always directed to the right approver without any manual intervention.

Automated
Reminder Emails

Never miss another payment. Eliminate the need for manual follow-ups with automated reminder emails sent to approvers. These reminders ensure timely actions, preventing bottlenecks and delays in invoice processing.

automated reminder emails

Set Up a New Approval Process in Just a Few Clicks

Our intuitive interface makes it simple for users of all technical levels to set up and manage approval processes. With just a few clicks, you can configure and deploy new workflows, allowing you to adapt quickly to changing business needs.

Gain Complete Transparency
Into Your Approvals

Gain complete transparency into your approval workflows with our easy-to-view dashboard. Track the status of every document and know exactly where it is in the approval process. 

Transparency into approvals
Invoice Approval Workflow FAQ

Frequently Asked Questions

An invoice approval workflow is a structured process that ensures invoices go through a series of checks and approvals before being paid. It typically involves various stages, such as invoice receipt, verification, approval by relevant departments, and final payment authorization.

Implementing an invoice approval workflow helps prevent errors, reduces the risk of fraudulent payments, ensures compliance with company policies, and streamlines the accounts payable process. It also improves visibility and accountability in invoice handling.

To create an effective invoice approval workflow:

  • Define approval stages and assign roles.
  • Set clear rules for invoice verification.
  • Use automation software to streamline processes and reduce manual errors.
  • Establish key performance metrics for monitoring efficiency.

A typical invoice approval workflow includes:

  1. Invoice submission/receipt.
  2. Verification of invoice details.
  3. Approval by department heads or authorized personnel.
  4. Resolution of any discrepancies.
  5. Final approval and payment authorization.

You can automate your invoice approval workflow by using software solutions (like DOKKA) that leverage AI and machine learning to automatically capture, validate, and route invoices for approval. DOKKA integrates with leading ERP systems to streamline the process and reduce manual intervention.

Automation of the invoice approval workflow offers several benefits, including:

  • Faster processing times.
  • Reduced manual errors and paperwork.
  • Greater visibility and tracking.
  • Improved compliance and audit readiness.
  • Cost savings through reduced processing costs.

Companies using manual invoice approval workflows may face challenges like:

  • Inefficiencies and slow processing times.
  • Higher risk of errors and duplicates.
  • Lack of transparency and accountability.
  • Difficulties in tracking and auditing invoices.
  • Increased potential for fraud.

When selecting software for your invoice approval workflow, look for features such as:

  • Integration with ERP systems.
  • Customizable workflows.
  • Real-time invoice tracking.
  • Automated approval routing.
  • Analytics and reporting tools.

An invoice approval workflow improves compliance by standardizing processes, maintaining accurate records, and ensuring that invoices adhere to company and regulatory policies. Automation can further enhance compliance by reducing errors and providing a clear audit trail.

The Ultimate Wingman For Your Invoice Approvals

Discover how DOKKA can elevate your efficiency and accuracy with automated approvals, invoice processing and collaboration features.

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