Agentic AP Automation Software for Xero
Automate invoice capture, approvals, and bill posting in Xero. No manual data entry, no CSV uploads, and no changes to how you run your books.
- Process invoices in seconds, not minutes
- Go live in just 2-4 weeks
- ISO 27001 certified and SOC 2® Examined
Trusted by Hundreds of Finance Teams
DOKKA processes over 1 million financial documents every month for companies across 14+ countries and all industries.
Meet DOKKA, Your Trusted Xero AP Automation Partner
AP Automation Features Built for Speed, Accuracy, and Control
DOKKA combines AI-powered invoice processing with a native Xero integration to automate accounts payable end to end, without changing how you use Xero.
Native Xero Integration
A real-time, two-way sync keeps DOKKA and Xero aligned at all times.
- Sync suppliers, chart of accounts, and tracking categories automatically
- Works with your existing Xero workflows, no disruption
- Supports multiple Xero organisations and multi-currency
- No CSV imports, scripts, or IT support required
AI-Powered Invoice Capture for Xero
Turn invoices in any format, layout, or language into Xero-ready bills.
- Capture invoices from email, PDF, or uploads
- Process invoices in seconds instead of minutes
- Eliminate manual bill entry in Xero
- Read invoices accurately in any language
Automated GL Coding & Classification
Reduce manual coding with intelligent, AI-driven suggestions.
- Suggest accounts and tracking categories from supplier history
- Keep coding consistent across Xero organisations
- Reduce miscoded bills and month-end corrections
- Get journal entry recommendations in seconds
Xero Approval Workflow Automation
Go beyond a single approval step with automated, multi-level workflows.
- Route invoices by supplier, amount, or tracking category
- Automated reminders and AI-suggested approvers
- Approved bills sync to Xero ready for payment
- Full visibility into approval status
Real-Time Xero Synchronization
Keep bills, approvals, and payment data aligned across both systems.
- Push approved invoices to Xero as bills
- Sync payment status back into DOKKA automatically
- Attach the original invoice to every Xero bill
- Keep Xero as your single source of truth
Duplicate Detection & Validation
Stop duplicate invoices and incorrect bills before they reach Xero.
- Identify duplicate suppliers and invoices automatically
- Validate data before posting to Xero
- Reduce financial risk and rework
- Improve audit readiness
Automated PO Matching
Validate invoices against Xero purchase orders automatically.
- Sync purchase orders and line items from Xero
- Match invoices to POs at line level
- Flag price and quantity discrepancies automatically
- Reduce manual validation effort
Fast Implementation & Time to Value
Deploy quickly and start automating AP in Xero without disruption.
- Go live in 2-4 weeks
- No heavy IT involvement required
- Built for lean, growing finance teams
- Includes onboarding and training
How Xero AP Automation Works in DOKKA
Supplier & Accounting Data Sync
Suppliers and your chart of accounts are continuously synced from Xero into DOKKA.
Procurement & PO Matching
Purchase orders and line items are imported from Xero so invoices can be matched automatically.
Tracking Categories & Organisations
Tracking categories are mapped automatically for precise coding, across one or many Xero organisations.
Invoice Workflow
- 1Invoices are captured and processed in DOKKA
- 2GL coding and approvals are completed automatically
- 3Approved invoices are pushed to Xero as bills
- 4Payment status updates are synced back to DOKKA
Seamless Xero Data Sync for AP Automation Workflows
DOKKA is built for growing Xero environments, including multiple organisations, tracking categories, and high invoice volumes.
Data Synced from Xero
Data Synced Back to Xero Xero Native vs Xero + DOKKA
| Xero Native | Xero + DOKKA | |
|---|---|---|
| Invoice capture | Basic extraction, manual review | AI-automated |
| GL coding | Manual | AI-suggested |
| Approvals | Basic, single-level | Multi-level and dynamic |
| PO matching | Manual | Automated, line-level |
| Duplicate detection | Limited | Automated |
| Processing speed | Minutes | Seconds |
| Visibility | Limited | Real-time |
Real Results from Finance Teams Using DOKKA
Finance teams rely on DOKKA to automate invoice processing and approvals at scale.
“DOKKA basically became another employee. But it’s a lot cheaper than a salary, that’s the benefit.”
Jarred Abelson, CFO at Weinprop Residential
“We’re all about saving time, so DOKKA allows me to save time on repetitive work and focus more on high level areas.”
Shlomi Birukov,
Staff Accountant at Firebolt
Rochelle Wu,
AP Manager at Mud Bay
Xero AP Automation FAQs
Xero AP automation connects directly to Xero and automates invoice capture, GL coding, approvals, and bill posting, while keeping Xero as your system of record.
No. DOKKA works alongside Xero, automating accounts payable while Xero remains your accounting system and source of truth.
DOKKA connects directly to Xero through a native two-way integration. Suppliers, chart of accounts, tracking categories, and purchase orders sync automatically. Invoices processed in DOKKA are published to Xero as bills, and payment status flows back into DOKKA.
No. The integration is fully automated. Bills, approvals, and payment statuses move between the two systems without CSV uploads or duplicate data entry.
Yes. Teams managing several Xero organisations can automate AP for all of them from one DOKKA workspace.
Yes. Tracking categories sync from Xero and are suggested automatically during coding, so reporting stays consistent.
Most Xero teams go live within 2-4 weeks, with onboarding and training included. No custom scripts or IT projects are required.
Xero includes bill management, basic bill capture, and simple approvals. Growing teams typically add a dedicated tool like DOKKA for AI-driven capture, coding, multi-level approvals, and PO matching at scale.
The best fit depends on your invoice volume and complexity. Leading tools like DOKKA focus on AI-driven automation and a native Xero integration that keeps Xero as your system of record.
Augment Xero with DOKKA's AP Automation
DOKKA gives you the power of AI-driven Xero AP automation, without disrupting your workflows or replacing your accounting system.
