How TLB Builds High-Efficiency In-House Accounting Teams with DOKKA

About TLB

Top Level Bookkeeping.IL (TLB) specializes in project-based bookkeeping services, ongoing management, and tailored support for finance departments.

With expertise in bookkeeping setup, rehabilitation, and process improvement, TLB helps businesses establish in-house bookkeeping departments from the ground up.

Led by Olga Shturko, a certified bookkeeper with an MBA in Business Economics, Banking, and Finance, TLB provides ongoing business support, empowering companies to build and develop their financial departments with confidence.

With over 20 years of experience in bookkeeping across various industries—including startups, high-tech companies, and small businesses—Olga has successfully established and enhanced numerous bookkeeping departments.

She has recruited and trained employees, managed teams, and implemented efficient, technology-driven financial systems. Even after integrating these systems, she remained with companies for several years, continuously refining her expertise and specializing in the latest advancements in bookkeeping technology.

Challenge

TLB’s clients often reach a stage where their bookkeeping needs outgrow what an external provider can efficiently manage. Moving these functions in-house gives them greater control and cost efficiency, but it also introduces a range of operational and technological challenges that must be carefully addressed.

One of the biggest hurdles TLB’s clients face is software selection and integration. Many must assess whether their current bookkeeping software can support an in-house team or if a transition to a new system is required. This shift involves data migration, software compatibility checks, and integrating key financial tools such as ERP systems and payroll software to ensure smooth operations.

Beyond technology, TLB’s clients must establish structured internal processes for tax filings, payroll reporting, and financial documentation. Hiring and training qualified bookkeepers, aligning them with company procedures, and ensuring effective collaboration within the accounting team adds another layer of complexity.

Additionally, the new in-house function must take on responsibilities that were previously handled externally, such as maintaining direct communication with suppliers, customers, and tax authorities.

For many clients, a major concern is minimizing disruptions to daily operations during the transition.

Without a well-structured approach, bringing bookkeeping in-house can create inefficiencies, put pressure on internal teams, and slow down financial workflows.

By providing a customized, client-specific approach, TLB helps companies navigate these challenges, ensuring a seamless transition to a well-organized, efficient in-house accounting department.

“I specialize in solving challenges within finance departments and have developed a program aimed at enhancing efficiency in financial operations. I also founded my business to help companies establish bookkeeping departments from the ground up, covering everything from recruitment to selecting and implementing the right software within their teams.”

-Olga Shturko, CEO of Top Level Bookkeeping.IL

Solution

To build truly efficient in-house accounting teams, TLB partners with DOKKA to enhance ERP workflows with AI-powered invoice processing, document management, and automated approval workflows. 

By integrating DOKKA’s automation capabilities, TLB helps clients reduce manual workloads, improve accuracy, and streamline their financial operations.

For TLB’s clients, one of the biggest challenges in transitioning bookkeeping in-house is managing invoice processing and approvals efficiently. Vendor documents, invoices, and other financial records often arrive from multiple sources, making organization and retrieval cumbersome. 

DOKKA automatically collects and centralizes financial documents, ensuring easy access to relevant information whenever needed.

Additionally, its AI-powered data extraction can process emails from suppliers that contain links to invoices (rather than attached files). The system automatically extracts the invoice from the link and uploads it to DOKKA for processing into the ERP.

This eliminates the need to manually download invoices, convert them to PDFs, and upload them, resulting in significant time savings. The entire process can be fully automated—the only requirement is to provide suppliers with DOKKA’s unique email address, allowing them to send invoices directly to the system.

Approval workflows are another common bottleneck for many of TLB’s clients, especially when approvals are managed through scattered email chains. DOKKA’s centralized dashboard and automated approval alerts ensure that stakeholders can quickly review, approve, or reject invoices in real time, keeping the process organized and efficient.

As a senior accountant in an IT company, Olga Shturko, CEO of TLB, was well-versed in accounting automation tools and had been following DOKKA’s development from its early days. 

Years of experience working with DOKKA have made it TLB’s go-to partner for optimizing invoice management and ERP integration.

By combining DOKKA’s automation capabilities with TLB’s hands-on guidance, clients receive a comprehensive solution—from software integration to process development and employee training. This ensures that businesses not only have the right tools but also the expertise needed to successfully manage their financial operations in-house.

TLB’s partnership with DOKKA is a testament to their commitment to leveraging cutting-edge technology to create highly efficient, automated accounting teams for their clients.

“DOKKA is one of the first solutions I recommend to my customers because it integrates with all ERP programs. DOKKA significantly streamlines the ongoing process for approvals and helps collect invoices from multiple vendors. No matter how many vendors a company has, it is very easy to use and really makes a difference.”

-Olga Shturko, CEO of Top Level Bookkeeping.IL

Biggest Wins

Highly Efficient In-House Accounting Departments

With DOKKA’s automation tools, TLB’s clients successfully transitioned to structured, well-organized in-house accounting teams. Workflows became more efficient, team collaboration improved, and financial processes were executed with greater speed and accuracy. Instead of dealing with fragmented financial data and manual bottlenecks, clients gained full visibility and control over their bookkeeping operations.

Seamless Vendor Document Management

Managing vendor invoices and financial documents can be overwhelming, especially for growing companies handling high transaction volumes. DOKKA centralized document management for TLB’s clients by automatically collecting, organizing, and storing all vendor-related documents in a single, easily accessible location. This eliminated the need for time-consuming manual tracking and ensured that critical financial information was always available when needed.

Time Savings and Greater Focus on Strategic Finance

By automating manual data entry, invoice processing, and approval workflows, TLB’s clients freed up valuable time for their accounting teams. Instead of spending hours on routine bookkeeping tasks, teams could focus on higher-value financial activities such as forecasting, reporting, and compliance oversight. This shift not only improved efficiency but also empowered businesses to make more informed financial decisions.

Reduced Costs—Minimizing the Need for Additional Headcount

One of the most significant advantages of integrating DOKKA was its ability to streamline operations without increasing labor costs. Many of TLB’s clients found that DOKKA replaced the need for additional bookkeeping staff by automating invoice collection, approval workflows, and data extraction. This allowed companies to scale their accounting functions more cost-effectively while maintaining accuracy and efficiency.

2x Faster Invoice Processing

See how DOKKA can double your accounts payable efficiency.