With a presence across the US and a customer base that includes both high-growth companies and established middle-market firms, AvidXchange has earned a strong reputation in accounts payable and payment automation.
The platform is widely adopted by finance teams seeking to streamline invoice workflows, vendor payments, and end-to-end payables operations.
AvidXchange’s integrated solution covers the entire AP cycle: from supplier onboarding and invoice capture to payment execution, reconciliation, and reporting. Its ERP integrations and emphasis on scalability make it an appealing choice for organizations aiming to modernize their financial systems.
So, what does AvidXchange cost, and how does it compare to other options in terms of pricing, capabilities, and overall value?
In this deep dive, we’ll unpack AvidXchange’s pricing, explore key features, and examine alternative solutions for finance teams evaluating AP automation platforms.
Quick Overview of AvidXchange Pricing
AvidXchange uses a customized, subscription-based pricing model that scales according to each organization’s invoice volume, payment activity, and integration requirements.
The platform is primarily designed for mid-sized to enterprise-level businesses managing complex approval workflows and large vendor networks.
Like many competitors, AvidXchange does not publish standard pricing tiers or package rates on its website. Instead, costs are determined through tailored quotes that consider factors such as the number of invoices processed, payment methods used (ACH, check, or virtual card), and the specific modules selected—such as invoice automation, payment services, or supplier management.
Implementation and onboarding fees may apply depending on the extent of ERP integration and vendor network setup. The pricing structure remains flexible, allowing companies to scale as transaction volumes increase or new entities are added.
AvidXchange Pricing Breakdown
AvidXchange structures its pricing around three core automation solutions that encompass the entire procure-to-pay process. Each solution includes purpose-built products that streamline purchasing, invoice management, and vendor payments.
Instead of relying on fixed pricing tiers, AvidXchange employs a modular pricing model, allowing businesses to select only the software components that best integrate with their existing financial systems and operational scale.
Below is an overview of AvidXchange’s three primary solution categories and the software options available within each:
1) Purchase Order Automation: AvidBuy
AvidBuy is AvidXchange’s purchase order (PO) automation solution designed to streamline purchasing and budget control across departments. It connects with leading ERP and accounting systems, allowing users to create, route, and approve purchase orders electronically.
The platform enforces spend policies through real-time budget validation, ensures accurate coding, and offers configurable approval workflows to remove bottlenecks. Digitizing the entire requisition-to-purchase process reduces manual data entry while improving visibility into company spending.
Key features include:
- Automated PO creation and approval routing
- Real-time budget and policy validation
- Integration with ERP systems for seamless data synchronization
- Centralized dashboards for purchase tracking and spend analytics
2) Invoice Automation Software: AvidInvoice, AvidStrongroom, TimberScan, TimberScan Titanium, AvidAscend
AvidXchange’s invoice automation suite streamlines the end-to-end process of capturing, approving, and coding invoices.
The product lineup offers flexibility across industries and integrates seamlessly with a range of ERP systems:
- AvidInvoice: A cloud-based platform that automates invoice capture, approval routing, and data synchronization with leading ERPs such as NetSuite, Sage, and Microsoft Dynamics.
- AvidStrongroom: A document management and workflow solution that digitizes and securely stores invoices, enhancing audit readiness and recordkeeping.
- TimberScan & TimberScan Titanium: AP automation solutions purpose-built for construction and real estate firms using Sage 300 Construction and Real Estate (CRE). They provide robust PO matching, cost coding, and job-level visibility.
- AvidAscend: An integrated AP platform designed for community associations and property management firms, featuring built-in approval workflows and comprehensive financial oversight.
Across all solutions, AvidXchange’s automation tools deliver key capabilities:
- AI-powered data extraction from invoices
- Configurable approval workflows with detailed audit trails
- 2- and 3-way PO matching to prevent overpayments
- Role-based permissions and compliance management
- Seamless ERP integration for real-time financial visibility
3) Payment Automation Software: AvidPay, AvidStrongroom, TimberScan, AvidAscend, AvidXchange FastPay
AvidXchange’s payment automation solutions eliminate manual check processing, enabling electronic payments to suppliers through secure, automated channels.
- AvidPay: The core payment automation platform, delivering payments via ACH, virtual card, or check to vendors across the U.S. and internationally.
- AvidStrongroom: Offers centralized payment control and secure digital approval workflows.
- TimberScan & AvidAscend: Extend automated payment capabilities to the construction and property management industries, connecting directly to the respective invoice automation modules.
- AvidXchange FastPay: Supports businesses seeking faster, card-based vendor payments with potential rebate opportunities.
Key features include:
- Secure digital payment approvals and audit trails
- Multiple payment methods (ACH, virtual card, check)
- ERP integration for automated reconciliation
- Vendor network access for simplified onboarding and compliance
- Real-time payment tracking and reporting
AvidXchange Pricing Model
AvidXchange uses a flexible, modular pricing model designed to align with an organization’s size, workflow complexity, and selected automation solutions. Costs vary depending on the number of users, invoice and payment volumes, and the combination of software products deployed.
- Volume: Pricing can be influenced by the number of invoices processed or payments made. Companies with higher volumes may qualify for custom pricing, while smaller volumes may incur lower base costs.
- Users: Subscription fees depend on how many team members access the platform. Administrative controls enable finance teams to manage roles and permissions across departments.
- Modules & Solutions: Customers select from three main solutions: Purchase Automation (AvidBuy), Invoice Automation (AvidInvoice, AvidStrongroom, TimberScan, TimberScan Titanium, AvidAscend), and Payment Automation (AvidPay, FastPay, and related modules). Each chosen solution adds value (and associated cost) based on its usage and features.
- ERP Integration – AvidXchange integrates with hundreds of accounting systems, including NetSuite, QuickBooks, Sage, and Microsoft Dynamics. Integration requirements can influence subscription pricing, particularly for complex setups.
The modular approach allows organizations to adopt only the solutions they need and scale their AP and payment automation as their business grows.
AvidXchange Alternatives
Choosing the right AP and financial automation platform is a critical decision for finance teams. With many solutions available, evaluating features, pricing, and overall capabilities is essential for finding the best fit for your organization. Understanding how AP automation vendors structure their pricing and what drives costs is also crucial to making an informed decision.
For companies exploring alternatives to AvidXchange, the following platforms are worth considering:
1) DOKKA
DOKKA offers a simple, cost-effective solution tailored to mid-sized businesses. It combines AP automation with financial close capabilities, providing fast implementation and an intuitive interface.
DOKKA is ideal for teams seeking rapid results without the complexity of larger enterprise systems. Its AI-driven invoice processing and automation reduce manual effort and improve accuracy.
2) Tipalti
Tipalti excels at global payments and tax compliance, making it a strong option for businesses with international operations.
While it provides robust AP automation, its focus extends beyond AvidXchange by emphasizing cross-border payments, multi-currency transactions, and supplier compliance. Tipalti is particularly valuable for companies managing a high volume of international vendors.
3) Stampli
Stampli is designed for organizations seeking AI-enhanced invoice automation and collaboration. It streamlines AP workflows with strong invoice capture, automated coding, and approval routing.
While Stampli emphasizes invoice automation more than payment execution, its user-friendly interface and vendor communication features improve process transparency.
4) Bill.com
Bill.com provides an affordable and accessible AP automation platform for small to mid-sized businesses. It simplifies invoice management, approval routing, and vendor payments while integrating seamlessly with accounting systems such as QuickBooks, NetSuite, and Xero.
Bill.com suits organizations looking for straightforward AP automation without extensive customization or enterprise-level features.
Feature Comparison: AvidXchange vs. DOKKA
- AvidXchange: Best for mid-market businesses seeking end-to-end AP and payment automation with robust invoice processing, vendor management, and integrated payment options.
- DOKKA: Best for mid-sized finance teams seeking AI-driven AP and financial close automation with fast implementation and lower total cost of ownership.
AvidXchange and DOKKA are both modern AP automation platforms, but they prioritize different business needs and operational scopes.
AvidXchange offers a modular platform that covers purchase order automation, invoice automation, and payment automation through products such as AvidBuy, AvidInvoice, TimberScan, and AvidPay. It excels in managing vendor payments and supporting multiple payment methods (ACH, virtual card, eCheck. Finance teams benefit from detailed reporting, configurable approval workflows, and audit-ready tracking.
DOKKA focuses on speed, simplicity, and AI-powered automation. It unifies AP and financial close processes into a single platform, providing smart document processing, tagging, commenting, and real-time collaboration.
Known for fast deployment and an intuitive user experience, DOKKA offers a cost-effective solution for mid-sized organizations aiming to boost efficiency without complex enterprise-level implementation.
Choosing the Right AP & Financial Automation Solution
For companies that require comprehensive invoice processing and payment automation, AvidXchange delivers a robust, modular solution. It supports multi-method payments, configurable workflows, vendor onboarding, and detailed analytics, making it well-suited for mid-market businesses with high invoice and payment volumes.
However, such extensive functionality may involve higher costs and a longer implementation timeline.
Alternatively, DOKKA provides a streamlined, AI-driven platform that integrates AP and financial close processes. Its focus on simplicity and rapid deployment makes it ideal for mid-sized finance teams seeking automation that delivers efficiency gains with minimal complexity and upfront investment. Features like ERP integration, smart document handling, and collaboration tools reduce manual work while maintaining visibility and control.
Key Takeaway: Practical Automation That Scales
AvidXchange is a strong choice for organizations that need end-to-end AP and payment automation and are prepared to invest in a modular, enterprise-style platform.
For mid-sized companies seeking a faster, more cost-effective entry into automation, DOKKA offers a more approachable solution.
Both platforms provide scalable automation, but the right choice depends on your organization’s size, invoice volume, payment needs, and available implementation resources.
To learn more about how DOKKA can support your business, book a free demo with our customer success team.
Disclaimer:
All information presented about third-party products, pricing, or features is based on publicly available sources at the time of writing and is intended for general informational purposes only. DOKKA makes no representations or warranties regarding the accuracy, completeness, or currentness of competitor data. All trademarks and brand names are the property of their respective owners.
We encourage readers to verify details with the respective vendors before making any purchasing decisions.
